Festival Events Staffing Administrator required to co-ordinate event bar staffing needs and in conjunction with an agreed work plan primarily for Glastonbury Festival and other major events.  

Avalon Bars and Events Ltd provides, manages and operates several of the main public bars at Glastonbury Festival.  In addition to our established pool of trusted bar management staff, we work in partnership with Shelter and other charities who provide several hundred volunteers to work as bar staff at the festival.

Working alongside our event planning team, the Staffing Administrator is responsible for the co-ordination and organisation of all of the bar management staff and the volunteers who work as bar staff at Glastonbury, as well as other related tasks. We’re looking for someone with a proven and strong administrative background and who is able to confidently manage and co-ordinate the provision and collection of information and event related queries from staff and volunteers.

Duties/Responsibilities include:

• Managing and updating the volunteer, staffing and manager database.  This is mainly to do with personnel details, availability, experience, past work events and other related information
• Developing and implementing administrative systems to ensure quality information and efficiency
• Developing positive working relationships with volunteers, managers and bar staff
• Ensuring training programmes are organised pre-event and the provision of event inductions, briefings and job descriptions.
• Regular written and verbal progress reporting mainly to the Event Planning Team
• Co-ordination of staff on site – arrival, briefings, rotas, welfare and queries
• Managing transport and logistical arrangements for staff to and from event site
• Travelling to events and shows, with overnight stays, to co-ordinate staffing operations on site
• General administrative and office duties.
• Other duties as reasonably required.

This is a fixed term contract role: duration is 6 months (March – August 2016)  

For a full job description and details how to apply please download the job pdf here: https://www.dropbox.com/s/iy1i0c9zr62dy47/Events%20Staffing%20Administrator%2020161121.pdf?dl=0

If you have any queries or require further details please email mandy@avalonevents.co.uk