Responsibilities:
- General administration/PA duties assisting The Head of A&R and A&R Directors, duties will include filing, booking cars, diary management and travel expenses.
- Making travel arrangements as and when required.
- Answering phones, arranging meetings and looking after visitors when they arrive, i.e. offering refreshments.
- Regular generation of Print Charts / Record of the Day and any other relevant week to weekend shows figures.
- Taking note, typing and distributing the weekly roster notes and A&R meeting notes.
- Putting together and distributing a weekly information pack of official charts and ITunes Charts / all Radio 1 specialist shows / key radio station playlist / Shazam / etc. Highlight and monitor key tracks.
- Creating information document detailing potential signings statistics which are regularly updated as we monitor progress.
- Organising ticket requests for the department with Artist Relations.
- Asset coordination/filing of all mixes and masters in the I Drive and for easy online access using The Box application.
- Processing PO requests and dealing with any Invoicing enquiries that may arise.
- Organising all couriers both in the UK and abroad.
Person specification:
- Organised and focused with the ability to multi task
- Ideally previous experience in a PA/Team Assistant role
- Logical thinker
- Reliable, committed and dedicated
- Ability to build relationships with a wide range of internal and external contacts
IT systems used as part of role:
- Outlook
- Microsoft Office, Excel, Power Point
- Warner systems: Sprinter, Concur
The above outlines the broad duties of the role and the company reserves the right to vary these duties to suit the requirements of the business. All the above may be reviewed in line with the needs of the business and A&R and should evolve with the incumbent’s development and the team as a whole
For more info or to apply, click here
Close